USS CHARR (SS328) ALUMNI ASSOCIATION

By-Laws

Table of Contents

ARTICLE  I.   Name........................................................................................................... 2

 

ARTICLE II.  Purpose........................................................................................................ 2

 

ARTICLE III.  Membership................................................................................................ 2

Section A.  Eligibility............................................................................................. 2

Section B.  Certification........................................................................................ 2

Section C.  Fees.................................................................................................... 2

 

ARTICLE IV.  Officers of the Association....................................................................... 2

Section A.  Board of Directors............................................................................. 2

1.  Election of Officers  ............................................................................. 2

2.  Term of Office....................................................................................... 3

3.  Duties of the Officers........................................................................... 3

 

ARTICLE V.  Reunion....................................................................................................... 5

 

ARTICLE VI.  Meetings of the Association..................................................................... 5

Section A.  Official Meetings................................................................................ 5

 

ARTICLE VII.  Voting Procedures.................................................................................... 5

Section A.  Quorum............................................................................................... 5

 

ARTICLE VIII.  Finances................................................................................................... 5

 

ARTICLE IX.  Funerals……………………...………………………………………….6

 

ARTICLE X.  Miscellaneous……………………………………………………………7

 

ARTICLE XI.  Amendments.............................................................................................. 7

Section A.  Amendment Proposed at a Meeting............................................... 7

Section B.  Amendment Proposed by Mail........................................................ 7

Section C.  Amendment Proposed by the Board.............................................. 7

Section D.  Amendment Ratification................................................................... 8

 

ARTICLE XII.  Approval of By-Laws................................................................................ 8

 

 

 


ARTICLE  I.   Name

The name of this organization shall be the USS CHARR (SS328) Alumni Association hereafter referred to as the “Association.”  It shall be a non-profit, incorporated entity.

ARTICLE II.   Purpose

The purpose of the Association shall be:

 

1.        To maintain membership of crewmembers who served aboard the boat.

2.        To perpetuate and memorialize the submarine USS CHARR (SS328), the officers and men who served on board and to promote patriotism and pride in their service to our country.

3.        To conduct reunions every two years or as approved by the general membership at the previous reunion.

ARTICLE III.  Membership

Section A.  Eligibility

Any officer or enlisted man who served aboard the USS CHARR (SS328) from the time of its commission to the time of decommissioning and all reserve crewmembers assigned after decommissioning meets the eligibility of membership.

Section B.  Certification

Application for membership shall be made to the Secretary of this organization.   Full rights of membership include the right to vote at meetings, including date and place of the next reunion, and any change in dues. 

Section C.  Dues

Annual dues for each member shall be $10.00 per annum, payable by the third quarter of each year.  However, any member desiring to pay in advance shall be allowed to do so.

Dues are to be a voluntary contribution and not a measurement or criteria to be a “member in good standing” relative to voting privileges.


ARTICLE IV.  Officers of the Association

Section A.  Board of Directors

The Board of Directors (hereafter referred to as the “Board”) shall consist of the officers elected during the general membership meetings at each reunion.  The elected officers of the League shall be a President, Vice President, and Secretary-Treasurer.  The officer positions of Crew Locator, Chaplain, Storekeeper, Web Site Coordinator, Publicist, and Historian shall be appointed positions provided that each position is accepted by the appointee.

1.   Election of Officers

 

a.      All officers shall be elected by the general membership at each reunion. The position of President and Vice President shall be elected at the same meeting; the position of Secretary-Treasurer shall be held at the subsequent meeting, thereby staggering the election of officers.

b.      All appointed positions will be continuous until such time it is vacated by the current appointee.

c.      All members of the Association shall be eligible for nomination for both elected or appointed positions.

2.  Term of Office

 

a.      The term of office for all elected officers shall be for two years and will be eligible for reelection.

b.      Should a resignation occur, a special election at the next regularly scheduled Board meeting should be held to fill that vacant position.

3.   Duties of the Officers

 

a.       President

(1)      The President shall have all administrative authority for the Association.

(2)      The President shall determine time and place of the Board of Directors meeting.

(3)      The President shall reside over all meetings.

(4)      The President shall appoint the Reunion Committee for the next reunion.

              

b.      Vice President

(1)   The Vice President shall assume all the duties of the President if the        President is unable to perform his duties.

(2)  The Vice President shall assist the President in the administration             of the Association.

 

c.       The Secretary-Treasurer

(1) The Secretary-Treasurer shall conduct correspondence of the                    Association.

(2) The Secretary-Treasurer shall keep an accurate record of the             proceedings of each Association meeting and shall publish said    minutes for distribution to the members.

(3)    The Secretary-Treasurer shall be responsible for keeping safe all       Association funds.  

(4)    The Secretary-Treasurer shall set up a checking account for the         Association and provide check-signing authority for himself.  Only       one signature will be required on checks unless otherwise directed     by  the Board and/or membership.

(5)      The Secretary-Treasurer shall be responsible for keeping financial records of the Association, including paying of expenses for Board of Directors meetings and Reunion Committee expenses, as well as expenses incurred in conducting the reunion.

(6)      The Secretary-Treasure shall be responsible for collecting dues.

(7)      The Secretary-Treasurer shall provide an itemized financial statement at the annual Board meeting or upon request of the Board or any member of the Association.

(8)      The Secretary-Treasurer shall have the responsibility to ensure that all tax forms are submitted to both state and federal departments.

(9)      The Secretary-Treasurer shall be responsible for providing  members copies of the By-Laws

(10)  In the absence of both the President and Vice President, the Secretary-Treasurer shall assume those duties.

 

d.     Crew Locator

(1)      The Crew Locator shall have the responsibility of locating missing             crewmembers.

(2)      The Crew Locator shall use all means of communication available to         locate missing crewmembers.

(3)      The Crew Locator shall, upon making contact with missing crewmembers, inform them of the Association and the time and place of the next reunion.

(4)   The Crew Locator shall maintain a current membership list and have it posted on the Association’s Web site.  He shall also inform the Secretary-Treasurer upon locating missing members so that a dues notice may be sent to the new crewmember.

 

e.       Storekeeper

(1)      The Storekeeper shall be in charge of creating and maintaining the availability of Association memorabilia. 

(2)      The Storekeeper shall keep all records of purchases and sales and coordinate with the Secretary-Treasurer for issuance of checks for purchases and transfer of funds to the Association treasury. 

(3)      The Storekeeper may set up a separate checking account for his use in purchasing and depositing sales income to reduce paperwork.  However, he must provide the Secretary-Treasurer an annual report prior to tax returns being filed for the Association.

 

f.         Web Site Coordinator

(1)      The Web Site Coordinator shall be responsible for maintaining the Association’s Web site.

(2)      The Web Site Coordinator shall update the Web site as new information is provided him from either the Secretary-Treasurer or Crew Locator.  Information provided by other officers or general membership shall forward such information to the Secretary-Treasurer.

 

g.     Historian

(1)      The Historian will be responsible for obtaining and maintaining the history of the USS CHARR (SS328) from its commission until the decommissioning.  

 

h.     Chaplin

(1)      The Chaplain will provide spiritual guidance as needed during any gathering of the Association.  At each general meeting at the Reunion, the Chaplain shall read the names of those crewmembers who have died since the last Reunion.

 

i.        Publicist

(1)  The Publicist shall furnish information about the Association and the annual reunion to the appropriate media publications, both military and civilian.

ARTICLE V.  Reunion

 

a.      A reunion will occur every two years.

b.      The time and place of the next reunion will be decided by the membership at a general meeting at the current reunion.

c.      Upon deciding a time and place, a Reunion Committee shall be appointed by the President by selecting volunteers from the general membership. 

d.      The President or his substitute will decide time and place of the general meeting.

 

ARTICLE VI.  Meetings of the Association. 

Section A.  Official Meetings

1.    There shall be one regular meeting of the Board each year, if ncessary.  The President will assign time and place.

2.    The President may call other meetings of the Board when deemed necessary.

3.    The President shall set time and place of the meeting of the general membership at the Reunion.

 

ARTICLE VII.  Voting Procedures

Section A.  Quorum

A quorum shall consist of the members present and voting.  There shall be no voting by proxy.  Each member shall have one vote.

ARTICLE VIII.  Finances

All expenses incurred by the Board to attend annual meetings shall be reimbursed by the Secretary-Treasurer upon submission of receipts of expenses by the attending member(s) and must be approved by the Board.  The Secretary-Treasurer upon submission of valid receipts shall also reimburse all expenses incurred by the Reunion Committee for the purpose of setting up a reunion.  All parties shall use proper discretion with incurring expenses and take the most cost effective means of transportation available.  The same discretion shall be applied for meals and hotels as well.

All expenses for managing the Reunion shall be submitted to the Secretary-Treasurer for payment.  Any expense that is $500.00 or more must be approved by the entire Board of Directors prior to any check being written.

An Audit Committee shall be appointed by the President prior to the annual Board Meeting and/or Reunion to audit the Association books and funds and make its report to the Board.  The Secretary-Treasurer shall make every effort possible to provide the Committee with any items it requires.

A Finance Committee shall also be appointed by the President to act as a “Watch Dog” of the financial stability and health of the Association and report its findings to the Board prior to the annual Board Meeting and/or Reunion.  The Secretary-Treasurer shall make every effort possible to provide the Committee with any items it requires.

 

ARTICLE IX.  Funerals

Upon notification of the death of a member, the Secretary-Treasurer shall, without delay, forward a card or letter of condolences to the next of kin, providing the address is known.  Such cards or letters will be sent on behalf of the entire membership.

Also upon notification, the Secretary-Treasurer shall, without delay, notify the Web Site Coordinator and the Chaplain of such death so that that information can be posted on the Web site and the Chaplain can read the deceased’s name at the next Reunion general meeting.

 

ARTICLE X.  Miscellaneous

The Parliamentary procedures of the meetings of the Association shall be in accordance with Roberts Rules of Order and Parliamentary Law, Revised.

When the disbanding of the Association may arise, any and all assets of the Association shall be donated to the U.S. Submarine Veterans.

ARTICLE XI.  Amendments

Section A.  Amendment Proposed at a Meeting


An Amendment to these By-Laws may be proposed at any official meeting by any member of the Board to be acted upon at the following Association meeting during a Reunion.

Section B.  Amendment Proposed by Mail

An Amendment to these By-Laws may be proposed in writing prior to an official Association meeting to be acted upon at that meeting.

1.     The Amendment proposal must be in the President’s possession at least thirty days prior to the meeting.

2.     The President must mail copies of the proposed Amendment to the members at least ten days prior to the meeting.

 

Section C.  Amendment Proposed by the Board

An Amendment to these By-Laws may be proposed and acted upon at the same meeting if it results from a report of a committee established at a prior meeting and thereby placed on the agenda with due notice.

Section D.  Amendment Ratification

1.   Voting procedures shall be those defined in Article VII of these By-Laws.

2.   Approval must be by a two-thirds (2/3) vote of members present.

3.  All By-Laws Amendments adopted at the Reunion meeting shall take effect      immediately. 

 

 

ARTICLE XII.  Approval of By-Laws

Approved this _____ day of ___________, ____ by the Board of Directors of the USS CHARR (SS328) Alumni Association:

 

Signed:        ____________________________________

President

 

 

____________________________________

Vice President

 

 

____________________________________

Secretary-Treasurer